Prepare Resume in text format for posting
The process for posting your resume depends on the file format of your resume
- Prepare Word Document or
Text-Based Document then copy to clipboard.
- Paste into your profile on the CollectiveNet Website.
Microsoft Word Documents:
Your posted resume should come from a text-based file (.txt). If you do
not already have such a file, you will need to convert the Word version of your resume into a
text-based file. In the conversion process Word will discard all non-text
aspects of your file. This means that essentially all formatting will be
from your file. For a discussion of how different formatting issues are
handled in conversion see Format
- Open the .doc file containing your resume in Word.
- Peform a Save As. Where it says Save as type, look in the pull-down menu for Plain Text.
Do not use the rich text format (.rtf). In the subsequent dialog box:
The result will be a document with a name similar to the Word document, but instead of a .doc extension, it will have a .txt extension.
Continue with the instructions for a Text-Based
- Use the Windows default.
- Do NOT check Insert line breaks.
- Do NOT check Allow character substitution.
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To get the best results from your text-based resume, here are some tips and tricks.
- Open the .txt file in Notepad. Do NOT use WordPad.
- In Notepad, immediately turn off word wrap.
To do this, in the Format pull-down, make sure that Word Wrap does
NOT have a check mark next to it. If you leave word
wrapping on when you save the file, Notepad assumes that the current
width of Notepad should be used for the line length. It will
automatically insert its own carriage returns. This can make for some
really ugly formatting when you re-open the document and desire some
other line length.
- If individual paragraphs are spread across multiple lines,
If you start at the bottom and go to the top, you can efficiently use repeatedly the keystroke sequence: up arrow, End, Delete.
Add or delete vertical whitespace (e.g., "Enter" or "Return" key) as needed. Hints:
- Start at the bottom of last paragraph in the document.
- Remove the last character of the second-to-last-line of the paragraph.
Repeat until the last paragraph is on a single line.
- Repeat this procedure from each paragraph from the bottom of the document to the top
until each paragraph is on its own line, even if that line is very long and requires horizontal scrolling.
Press Ctrl-S to save the .txt file.
Press Ctrl-A to select the entire contents of Notepad.
Press Ctrl-C to copy what is selected into the clipboard.
Continue with the instructions for
- You'll want extra carriage returns between major sections, like Objectives, Education, Experience, Skills.
- You'll want extra carriage returns between employers.
- You may not want extra carriage returns between items in your bulleted lists.
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The LinkedIn Profile is not a resume. It consists of sections that might makeup a resume:
(Note: Items in [ ] brackets are optional choice selections.)
- Basic Information
- First Name
- Last Name
- Display Name e.g.: First Last or First L
- Professional Headline
- Location and Industry: Country, Zip, and Industry
Experience - Positions
- Professional Experience and Goals
- Company Name
- Time Period: [Month] Year to Present or [Month] Year
Recommendations - You can ask others for recommendations.
(Suggestion: If you 'exchange' recommendations with a friend, assure a time lapse between, so it is not so obvious!)
- School Name
- Field(s) of Study
- Dates Attended [Year] to [Year]
- Activities and Societies
- Additional Notes
Personal Information (This is entirely optional and safer being omitted)
- Websites - You can provide links for up to three.
- Groups and Associations
- Honors and Awards
- Phone Number
- IM Instant Messaging
- Birthday [Month] [Day] (can be cleared by selecting [Day...|v])
- Birth Year [Year] (can be cleared by selecting [Choose...|v])
- Marital Status (can be cleared by selecting [Choose...|v])
- What type of messages will you accept?
- Opportunity Preferences
- What advice would you give to users considering contacting you?
Sign in to LinkedIn or Join LinkedIn. Under the Profile menu item select 'Edit Profile'.
Click on the Edit link to edit that section.
The typical copy and paste techniques work here as well.
Be sure to [Save Changes] or Cancel when finished with each section.
For illustrated instructions, see our Resources: How To Slide Show List.
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When you do a Save As to convert your Word document to a text-based document,
Word handles common formatting elements as described below. You can choose
to control the process by replacing any/all of these formatting elements
yourself before converting the file to a text-based document. If you do go
this route please be sure to make a backup copy of your nicely formatted resume
before altering anything.
- Hard Returns: Hard returns in your Word document will translate
directly with the same functionality. No change is needed.
- Tabs: Tabs should be used sparingly.
Consider replacing tabs with spaces. When converted to
text, each tab represents a uniform number of spaces (on the order of 8-10) no matter what type or position the tab stop
has in Word. The exact number of space per tab seems to depend on the
version of Word.
- Font Characteristics: Any use of varied font properties such as face,
style, size, and color will be ignored in conversion to text. Your resume will be displayed in a single, uniform font.
- Headers/Footers: Headers and footers should be removed since
they do not convert nicely to text. On conversion, Word inserts a line
containing the header or footer at the position where it thinks the page break
should occur. This causes problem since the actual page break may occur at
a different location.
- Tables: Tables should be removed since
they do not convert nicely to text.
- Bullets/Numbering: Word will
convert bullets and automatic numbering using a character that it believes best
matches the bullet/number style in use. Any indentation will be lost. You
might choose to control the conversion of bullets by replacing them with a
character of your choice such as an asterisk (*), minus (-), or plus (+).
- Paragraph Indentation: Hanging indentation and indentation of
entire paragraphs from the right or left will be ignored in conversion to text.
First line indentation will be converted into a corresponding number of spaces.
- Paragraph Justification: Right or center paragraph
justification will be ignored in conversion to text. In text-based
documents, every paragraph is left justified.
- Line Spacing: Line spacing will be ignored in conversion to
text. In text-based documents, every line is single spaced.
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